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CLARIFICATION TEXT ABOUT THE PROTECTION OF PERSONAL DATA

Dear Participants;

This clarification text has been prepared by the data controller to inform you about which of your personal data is processed, for what purpose, how and for what reason, with whom it is shared and for how long it is kept. The information is made within the scope of Article 10 of the Law on the Protection of Personal Data numbered 6698.

We, as Simultura Malzeme Teknolojileri ARGE Müh. Dan. Yaz ve Ürt. San. A.Ş, would like to inform you with the capacity of "Data Controller" in accordance with the Law on Protection of Personal Data numbered 6698 regarding your personal data to be processed during the online participation of you, our esteemed participants, on the website https://register.icfg2023.org/app/register and their physical participation in the Conference Hall of Crowne Plaza for the annual meeting of the International Cold Forging Group (ICFG) and its conference held between 10-13 September 2023.

We would like to inform you about the personal data we process, for what processing purposes we process this data, to whom and for what purposes we will be able to transfer it, in what ways and for legal reasons we collected your data, and what rights you have under the law within the scope of our clarification obligation

1. Our Purposes of Processing Your Personal Data and Your Personal Data to be Processed
Your personal data such as Identity Data, Communication Data, Audio-Visual Records, Financial Data, Marketing Data, Customer and Participant Transaction Data are processed in line with processing purposes such as execution of commitment processes to companies, products and services, organization and event management, execution and supervision of business activities, execution of advertising, campaign, promotion processes, and execution of marketing processes of products and services. Your personal data such as Physical Space Security are processed in line with the purposes of expressly stipulating your personal data in the law and fulfilling the legal obligation of the data controller.

2. Parties to Whom Your Personal Date Will Be Able to Transfer and Purpose of Transfer
In addition to the above-mentioned purposes, your collected personal data will be transferred within the framework of the personal data processing conditions and purposes specified in Articles 8 and 9 of the Law numbered 6698 to legally authorized public institutions and organizations, law enforcement agencies, prosecutors' offices and other judicial authorities and administrative and legal authorities that make a request for legal reasons, real or legal persons with whom we receive services and cooperate in product and service comparison, analysis, evaluation, advertising and the realization of the above-mentioned purposes, program partner institutions and organizations, intermediary service providers with whom we have agreed to send the messages we send to our customers.

3. Collection Method and Legal Reason of Your Personal Data
Your personal data are collected by our Institution in various ways, provided that it is verbal, written or electronic via channels such as local service units, Web Pages, Mobile Applications, Call Center, Kiosks, cookies that our computer uses to recognize you with all information forms and other documents regarding the transactions issued with your approval or signature, electronic approval or notifications you will make with your signature in accordance with the relevant legislations. Your personal data will be processed in accordance with the Law and relevant legislation, in accordance with the processing conditions in Articles 5 and 6 of the Law for the purposes of improving our products and services in order to perform the services we provide in accordance with the requirements of the legislation and technology, fulfilling our information retention, reporting and disclosure obligations stipulated by judicial and administrative authorities, carrying out advertising and promotional activities, and analyzing our guest portfolio.

4. To Whom and For What Purpose Your Personal Data Will Be Able to Be Transferred
Your personal data will be able to be transferred to legally authorized public institutions and organizations and judicial and administrative authorities in cases where the obligations arising from the law are fulfilled and in case of a legal dispute, to real or private law legal entities, shareholders/partners, other group companies owned by the partners, suppliers and business partners in order to carry out business activities, conclude contracts, and carry out sales and marketing activities in case the event is directly related to the people in question and the event within the scope of the organization of fairs and congresses, and to legally authorized public institutions and organizations, and to judicial and administrative authorities to carry out legal operations, within the framework of the provisions of the transfer of personal data specified in Articles 8 and 9 of the KVKK.

5. Rights of the person concerned
In case you submit your requests regarding your rights as personal data owners through the methods set out below for the Rights of Personal Data Owner Enumerated in Article 11 of Law numbered 6698, The company will finalize the request as soon as possible and within thirty days at the latest, depending on the nature of the request. Up to ten pages will not be charged for a reply. A transaction fee of 20.00 Turkish lira will be charged for each page over ten pages. In case where the response to the application is given in a recording medium such as CD or flash memory, the fee that will be able to be requested by our company will not exceed the cost of the recording medium. In this context, the personal data owners have the rights to learn whether personal data is processed or not, request information about their personal data if they have been processed, learn the purpose of processing personal data and whether they are used in accordance with their purpose, know the third parties to whom their personal data is transferred, at home or abroad, request correction of personal data in case of incomplete or incorrect processing and notify the third parties to whom the personal data has been transferred, request the deletion or destruction of personal data in the event that the reasons for its processing disappear, and to request the notification of the transaction made within this scope to the third parties to whom the personal data has been transferred, although it has been processed in accordance with the provisions of the Law No. 6698 and other relevant laws, object to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems, and demand the compensation of the damage in case of loss due to unlawful processing of personal data. You can submit your request to exercise your above-mentioned rights in writing or by using the registered e-mail (KEP) address, secure electronic signature, mobile signature or the e-mail address previously notified to the Company and registered in our system, pursuant to the 1st paragraph of the 13th article of the Law No. 6698 and the Communiqué No. 30356 on the Procedures and Principles of Application to the Data Controller dated 10.03.2018. Only information about the applicant will be given in the applications. The company reserves the right to verify your identity before replying. Your name, surname and your signature, if the application is wrtten, your RFT Identity Number for citizens of the Republic of Turkey, If you are a foreigner, your nationality, passport number or ID number, if any, your place of residence or workplace address for notification, your notification e-mail address, telephone and fax number, if any, and your request subject are mandatory to be found in your application, and if any, the information and documents related to the subject are also required to be attached to the application. You can submit your written applications, by attaching the necessary documents, to our Company's GOSB Teknopark Gebze OSB Mah. Kemal Nehrozoğlu Cad. No: 507/6/Z5 Gebze/KOCAELİ as the data controller. You can make your applications via e-mail to the info@icfg2023.org e-mail address.


EXPLICIT CONSENT TEXT

This explicit consent text has been presented to you after you have been informed. Please be sure to read the clarification text first and give your free will to this text. After giving explicit consent to the processing of personal data subject to this text, you can withdraw your explicit consent at any time. We care and protect your personal data. The explicit consent refers to the consent that is based on information and expressed with free will on a particular subject, this explicit consent text contains information on certain topics listed below, and we would like to remind you that you are free to consent to this text. You have read in the Clarification Text about the Protection of Personal Data, which personal data we process based on legal reasons arising from the law and without your express consent, within the scope of Articles 5 and 6 of the Law on Protection of Personal Data numbered 6698. As Simultura Material Technologies ARGE Müh. Dan. Yaz. ve Ürt. San. A.Ş, which has the title of data controller in accordance with the Law on Protection of Personal Data numbered 6698, we request your explicit consent for the following matters within the scope of the processing of your personal data, except for the exceptional cases in Articles 5 and 6 of the Personal Data Protection Law, because you are our Participant or Customer. To consent of my own free will for processing and keeping my professional information, contact information and identity information, and transferring them to real persons and legal entities of private law for the purposes of conducting communication activities.


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